How to plan and organize an outdoor event

Thinking of organizing an outdoor event? Whatever the time of year, the outdoors has a lot to offer. This type of event is the one that people are most excited about as they are always something different. Today we want to tell you how to plan and organize your own outdoor event and what are the factors you should take into account to make it a success.

What to consider when organizing an outdoor event

Space

Finding an appropriate space is undoubtedly one of the keys. We advise you to look for a versatile place that offers different spaces and corners to offer a break to the attendees, give rhythm to the event and break with the monotony of closed places. To do so, take into account: how many people are you planning to invite, what kind of activities will take place during the event, will you require additional space for projections, shows…?

Accessibility

Accessibility is also key. It is important that the place is well connected by private and public transportation, and it should also have a convenient parking lot close to the facilities, especially for people with disabilities.

People with vision or hearing loss may also require the support of an interpreter. Always keep them in mind.

Catering

Food is always essential at any event. Make sure your guests have plenty of options and that the menu is adapted to both the environment and the time of year. Outdoor events also lend themselves to barbecues, barbecues, picnics and other more original and fun formats that will make your event a memorable day for attendees.

And don’t forget vegans, vegetarians, celiacs… always have a plan B for them prepared in advance.

Meteorology

Don’t let a sudden downpour or sweltering heat spoil all your preparations. Make sure you always have solutions or spaces to protect your guests from adverse weather.

Advantages of organizing an outdoor event

Whether you are organizing a wedding, a company presentation or a conference, outdoor events have a multitude of benefits:

Creativity

When you plan an outdoor event you have a lot more creative freedom: you can customize the space more than you would indoors, count on sunlight or the darkness of a starry sky. You are no longer limited by four walls, so let your imagination run wild.

Mental well-being

Being outdoors – and even more so if it is a natural environment – generates mental well-being. In addition, the vitamins provided by the sun will also contribute to improve the mood and, thus, the enjoyment of your guests. This is especially interesting for corporate and company events, where your employees will appreciate a break from the monotony and a change of scenery to return to work with renewed energy.

Unique and memorable

Why do something that has been done before when you can do something unique? Imagine the bride and groom setting sail for their wedding night in a hot air balloon, a coaching session in a yurt or the thrill of a flamenco show under a full moon.

The possibilities offered by an outdoor event are as many as your imagination can reach. At LA ALMAZARA we have a multitude of spaces -both indoor and outdoor- as well as terraces, gardens, walkways and intimate corners that we put at your disposal; a unique and surprising natural enclave in the heart of the Serranía de Ronda. We love to listen to your ideas and help you make them come true. LA ALMAZARA has been designed in this way: thinking that it is as versatile as your creativity.

If you are thinking of organizing an event in the middle of nature, please contact us by calling (+34) 650 887 247.